You can re-export the data as a new GEDCOM file. This can be useful if you need to convert a GEDCOM file from one character set to another, or to re-export with selected individuals removed or privatized prior to distributing to others.
You can limit the exported data e.g. to exclude specific individuals or restrict to individuals earlier than a given date (more on this below).
To export the data:
- Select Export GEDCOM from the File menu.
- You will be asked to select the output file. If it already exists it will be overwritten.
- The Export GEDCOM window appears. This offers various options to adjust the export (more on this below).
- The file is written.
Export GEDCOM Options
The Export GEDCOM window lets you customize various aspects of the export. It has three tabs: Individuals, Fields and Format.
The Individuals tab is used to limit the individuals that are included in the export. You can opt to limit it to only those individuals that you have tagged. In addition you can choose to have individuals automatically excluded or 'privatized' depending on their date of birth. This makes it easy e.g. to remove all individuals born after say 1900 without your having to resort to manually tagging them. See: Export Privacy Settings.
1. Whilst the export privacy mechanism is provided with the intent of being helpful when removing sensitive data, don't rely on it. The only true way to check whether an export includes no sensitive or private data is for you to manually check the exported files in their entirety, prior to your distributing or publishing the exported file(s). We accept no responsibility for any erroneous inclusion of sensitive data from your GEDCOM file in an export, whether this be as a result of your not using the program correctly, or as a result of program error.
2. Be aware that a record that is not exported because it has been privatized or excluded may have had other associated records such as notes, sources and multimedia records, and, with a GEDCOM export, the data in those records may still be exported. Whether or not it is depends on whether those records are referenced from other records that are still being included in the export. The GEDCOM format allows note/source/multimedia records to be referenced in more than one place and so, for example, you can have the same note record referenced from 2 individuals which means that even if one has been excluded/privatized, the note may still be accessed from the other.
The Fields tab is used to limit the data that is included for each exported individual. You can limit the export of notes, citations and multimedia, and you can control whether to export all, limited, or no events. You can also set formatting options for personal names and place names such as case conversion e.g. to have all surnames appear in UPPER CASE.
The Format tab lets you control the low level format of the output file. You can set the line endings, character set, whether or not to include a UTF byte order marker, whether or not to indent the file (to show the tag hierarchy), and how to handle undefined or unexpected tags seen in the input GEDCOM.